Reference

Introduction

This section provides detailed explanations of all available Eudora functions.

Main Window Icon

The main window icon displays when Eudora's main window is minimized. It provides a unique indication of when new mail has been delivered, when outgoing messages are queued, or both.
             Normal This is the normal state of the icon.  There is no new mail and   
              no messages are queued and waiting to be sent.                           
             New Mail The mailbox is open and has a letter in it, indicating that     
              new mail has been delivered.                                             
             Queued Messages The flag on the side of the mailbox is in the up         
              position, indicating that you have outgoing messages queued for          
              delivery.                                                                
             New Mail/Queued Messages The mailbox is open and has a letter in it      
              and the flag on the side of the mailbox is in the up position,           
              indicating that new mail has been delivered and outgoing messages are    
              queued for delivery.

Main Window Toolbar

The main window tool bar consists of 7 buttons displayed just under the menu titles.

 Main window toolbar

 Each button's function is described in the toolbar tip displayed just below the button when holding the mouse pointer over the button.

 

 Main window toolbar tip

 Note: The main window toolbar and toolbar tips can be turned on or off in the Settings dialog (Fonts & Display).

             Trash Button ..i.Toolbar:Trash Button;This button transfers the          
              current message(s) to the Trash mailbox.  Its function is identical to   
              the Delete command under the Message menu (see the "Deleting a           
              Message" section).                                                       
             New Message Button ..i.Toolbar:New Message Button;This button opens an   
              outgoing message composition window.  Its function is identical to the   
              New Message command under the Message menu (see the "Creating an         
              Outgoing Message" section).                                              
             Reply Button Toolbar:Reply ButtonThis button generates a reply to the    
              current message or message summaries.  Its function is identical to      
              the Reply command under the Message menu (see the "Replying to a         
              Message" section).                                                       
             Forward Button Toolbar:Forward ButtonThis button generates a forward     
              message for the current message or message summaries.  Its function is   
              identical to the Forward command under the Message menu (see the         
              "Forwarding a Message" section).                                         
             Redirect Button Toolbar:Redirect ButtonThis button generates a           
              redirect message for the current message or message summaries.  Its      
              function is identical to the Redirect command under the Message menu     
              (see the "Redirecting a Message" section).                               
             Nicknames Button Toolbar:Nicknames ButtonThis button displays the        
              Nicknames window.  Its function is identical to the Nicknames command    
              under the Window menu (see the "Creating and Using Nicknames" section).  
             Print Button Toolbar:Print ButtonThis button prints a current message,   
              signature file, or Ph window.  Its function is identical to the          
              Print... command under the File menu (see the "Printing" section).

Creating an Outgoing Message

An outgoing message is a message you send to someone else.

To create an outgoing message, select New Message from the Message menu. A new Outgoing message window entitled No Recipient, No Subject is displayed with the blinking insertion point situated at the start of the To: field. The composition window consists of the title bar, the icon bar, the message header, and the message body.

 

 Outgoing message window

Title Bar

The title bar provides information about incoming and outgoing messages, including the name of the sender (if it is an incoming message) or addressee (if it is an outgoing message), the time and date the message was delivered or sent, and a brief message summary. New messages are labeled No Recipient, No Subject until they are sent or queued. Queued message do not have a time stamp until they are sent.

Icon Bar

The icon bar consists of a series of objects that are displayed just under the title bar. It allows you to control your message's priority, override some of your preference settings for that message only, and send or queue the message. There are three combo boxes and five buttons. Each of the five buttons may be turned on or off for the current message by clicking on it. If there is a shadow around the button (indicating that the button is depressed) the button is turned on. The popup menus and buttons are described below.

 

 The Icon Bar

 Note: The default settings for the icon bar are determined in the Settings dialog (Sending Mail).

             Priority Combo Box Icon bar:Priority combo boxThe leftmost object in     
              the icon bar is the Priority combo box.  For most messages, the          
              priority is (Normal).  If you want to indicate that your message is of   
              higher or lower priority than a normal message, use this combo box.      
              Priorities are discussed in the "Message Priorities" section.            
             Signature Combo Box Icon bar:Signature combo boxSignature:Icon in icon   
              barThe Signature combo box allows you to automatically attach your       
              signature to the end of each message you send.  Signatures are           
              discussed in the "Creating a Signature" section.                         
             Attachment Type Combo Box Attachment Type:Button in icon barIcon         
              bar:Attachment Type combo boxThe Attachment Type combo box allows you    
              to select what format documents that you attach to outgoing messages     
              are encoded in Multipurpose Internet Mail ExtensionsMultipurpose         
              Internet Mail Extensions (MIMEMIME) or Bin HexBin Hex.  MIME is best     
              for recipients with MIME (for more information on MIME, see Appendix     
              D) and Bin Hex is most compatible with old Macintosh mailers and         
              previous versions of Eudora.                                             
             Quoted-Printable Encoding Quoted-Printable:Button in icon barIcon        
              bar:Quoted-PrintableIf this button is on, quoted-printable encoding      
              may be used when sending messages that contain long lines of text or     
              special characters.  When on, it is used for all attachments.  It is     
              recommended that this button always be on.                               
             Text As Document  Icon bar:Text As DocumentText As Document:Button in    
              icon barIf this button is on, plain text files attached to messages      
              are incorporated into the message as part of the message body.           
             Word Wrap Icon bar:Word-WrapWord Wrap:Button in icon barIf this button   
              is on, a carriage return is not required at the end of each line you     
              type in an outgoing message; Eudora automatically wraps text to the      
              next line, with line breaks at roughly 76 characters per line.           
             Tabs in Body Icon bar:Tabs in BodyTabs:Button in icon barIf this         
              button is on, hitting the [tab] key within the message body results in   
              Tabs:Replaced with spacesEudora inserting enough spaces to move the      
              insertion point to the next tab stop.  This mimics the way tabs work     
              on many terminals.  Tab key:Switching fields withIf this button is not   
              on, hitting the [tab] key returns the caret to the To: field of the      
              message header.                                                          
             Keep Copy  Icon bar:Keep CopyKeep Copies:Button in icon barIf this       
              button is on, a copy of each sent message is kept in the Out mailbox     
              (their summaries are marked with an "S" in the far left column of the    
              Out mailbox window, indicating that they have been sent).  These         
              messages are saved until they are deleted or transferred to a            
              different folder.                                                        
            Send or Queue Icon bar:Send buttonIcon bar:Queue buttonIf the            
              Immediate Send option in the Settings dialog (Sending Mail) is turned    
              on, the rightmost button in the icon bar is labeled Send.  Clicking      
              the Send button immediately sends the message.  Otherwise, this button   
              is labeled Queue, and has the same function as the Queue for Delivery    
              command under the Message menu (upon clicking this button, the message   
              window closes and the message is held in the Out mailbox, marked ready   
              for delivery).

Message Header

Outgoing message headers consist of six fields: To:, From:, Subject:, Cc:, Bcc:, and Attachments:. Each field holds a different piece of information. The To:, Subject:, Cc:, and Bcc: fields can be directly edited.

 To move the insertion point from field to field, press the [tab] key or click in the desired field with the mouse. When entering information into the fields, you can use the standard Windows text-editing tools provided under the Edit menu. Here is a brief description of the intended contents of each field:

To:

The intended recipient's e-mail address, or a nickname you have defined (see the "Creating and Using Nicknames" section). Multiple addresses are allowed, but must be separated by commas.

From:

The sender's e-mail address. This is usually your POP account plus your real name. You can use a return address other than your POP account by entering the desired address in the Return Address field of the Settings dialog (Personal Information).

Subject:

Brief text indicating the contents of the message. This field can be left blank (though it is a breach of e-mail etiquette to do so).

Cc:

E-mail address or nickname of person to whom a copy of the message is to be sent. Multiple addresses are allowed but must be separated by commas. This field may be left blank.

Bcc:

"Blind" carbon copy. Like addresses listed in the Cc: field, addresses listed here receive copies of the message. Unlike addresses listed in the Cc: field, addresses listed here do not appear in the message header of the recipients. This is useful when you want to send a copy of a message to someone without everyone else knowing you did so. Multiple addresses are allowed but must be separated by commas. This field can be left blank.

Attachments:

List of documents being sent along with the message. Specify these through the Attach Document command under the Message menu (see the "Attachments" section). To delete an attachment from a message, select it by single-clicking on the attachment title and press the [delete] key. You cannot enter information directly into this field. This field can be left blank.

Message Body

After filling in the fields, move the insertion point to the space below the message header. Type the body of the message here. Feel free to use the standard Windows text-editing tools provided under the Edit menu (see the "Summary of Menu Commands" section).

 If the Word Wrap button on the icon bar is turned on, you don't need to press [Enter] at the end of each line of text. The text wraps to the next line automatically. If this option is not set, be sure to type [Enter] at the end of each line or your message may not be legible on the recipient's computer. To use tabs in the message body, press the Tabs in Body button in the icon bar.

Saving an Outgoing Message for Later Changes

Sometimes it is convenient to save an outgoing message either as a safeguard when typing long messages, or so you can return to it later to edit or add more text.

To save the message while the outgoing message window is open, select Save from the File menu. The message window does not close, but the current version of the message is saved in the Out mailbox. You might notice that the title appearing at the top of the message window changes from No Recipient, No Subject to what you typed in the To: and Subject: fields of the message.

 If you now close the message (by clicking the close box in the upper left-hand corner of the message window, or by selecting Close from the File menu), it can be re-opened from the Out mailbox for further changes. As with any message summary listed in a mailbox window, it can be identified by the contents of its To: and Subject: fields. A bullet (l) in the far left column of a message summary listed in the Out mailbox indicates that the message is being indefinitely held there and is queueable. Such messages remain in the Out mailbox until they are queued and sent or deleted.

 

 A sendable message saved in the Out mailbox

 If you try to close an outgoing message window without specifically saving that version of the message, an alert is displayed asking if the message should be saved or the changes discarded. If you select Discard and the message has never been saved, the message is deleted.

 Closing an unsaved composition window

Sending A Message

One-Step Send

If the Immediate Send option in the Settings dialog (Sending Mail) is turned on, select Send Immediately from the Message menu to immediately send a current message. Alternatively, the rightmost button appearing in the icon bar at the top of the current message window is labeled Send. Click this button to send the current message.

 

 Clicking the Send button

 A progress window is displayed momentarily at the top of the screen indicating the progress of the transmission.

Two-Step Send

Some people may prefer to compose many messages and transmit them all at once. Eudora lets you queue messages in the Out mailbox for delivery at a later time (this is particularly handy if you are not always connected to your network when using Eudora). However, this is only possible if the Immediate Send option in the Settings dialog (Sending Mail) is turned off.

To accomplish the first step for any outgoing current message, select Queue For Delivery from the Message menu. Alternatively, the rightmost button appearing in the icon bar at the top of the current message window is labeled Queue. Click this button to queue the current message for later delivery.

 

 Clicking the Queue button

 Either of these selections closes the message window (if it was open), saves the message in the Out mailbox and marks it as queued, meaning ready to be delivered. Queued messages are marked by a "Q" in the far left column of the Out mailbox.

 

 A Queued message in the Out mailbox

 For the second step, select Send Queued Messages from the File menu. This sends the queued message (or messages). A progress window is displayed momentarily at the top of the screen indicating the progress of the transmission.

Timed Messages

It is possible to tell Eudora to send a message at some specific time in the future. To do this for the current outgoing message, select Change Queueing... from the Message menu. The Change Queueing dialog is then displayed.

 

 Change Queueing dialog

 If you choose Right Now, the message is sent immediately upon clicking the OK button. If you choose Next Time Queued Messages are Sent, the message is sent the next time queued messages are sent. If you choose On or After, you can use the time and date fields to fill in the time when the message should be sent. The message is saved in the Out mailbox with a Q in the status column, just as if it were a normal queued message. However, the message is not actually sent until the specified time arrives.

 Note: For the message to be sent at the correct time, Eudora must be running when the message is due to be sent. If Eudora is not running, the message is sent the first time Eudora is run after the selected time has passed.

Sending Queued Messages on Check

If the Send on check option in the Settings dialog (Sending Mail) is turned on, every time a manual or automatic mail check occurs, all queued messages are sent, thus saving you the step of selecting Send Queued Messages.

Quitting with Queued Messages

If you quit Eudora after you have queued messages, but without sending them using Send Queued Messages, Eudora gives you the opportunity to send the messages before you quit.

 

 Quitting with queued messages

 If you quit with timed messages, and the messages are due to be sent within the next 12 hours, Eudora warns you and gives you the opportunity to send them.

 

 Quitting with timed messages

Editing a queued message

To edit a queued message, open the Out mailbox and double-click on the desired message summary to open its composition window. Make the necessary edits and re-queue the new version of the message with the Queue For Delivery or Change Queueing... commands from the Message menu or the Save command from the File menu. You can also re-queue the message using the Queue button on the icon bar. The message is returned to the Out mailbox with a queued status. If you close the changed message without choosing one of these, an alert is displayed asking you to verify the changes.

Changing the Status of a Queued Message

A message that is queued but as yet unsent may be unqueued using the Change Queueing... command. Open the Out mailbox and select the desired message summary. Then, select Change Queueing... from the Message menu and click on Don't Send. This changes the message status from queued (Q) to saved (l). The message is held in the Out mailbox until it is either deleted or re-queued and sent.

Note: You can also send a message immediately or change it to timed send using the Change Queueing... command.

Keeping Copies of Outgoing Messages

Once a message is sent, it is put into the Trash mailbox unless the Keep copies of outgoing mail option in the Settings dialog (Sending Mail) is turned on or the Keep Copy button in the icon bar is on. In these cases, the message is left in the Out mailbox and is annotated with an S in the far left column of the Out mailbox indicating that the message has been sent.

 

 Copies of outgoing messages saved in the Out mailbox

Password Protection

There is password protection on mail checks to your account on the POP server. Each time the Eudora program is opened, your password is requested prior to the first mail check, whether it is conducted automatically or manually. If automatic checking is set in the Settings dialog (Checking Mail), a dialog requesting your POP server account password is displayed upon first opening Eudora. If automatic checking is disabled, the same dialog is displayed at the time of your first mail check.

 Password dialog

 Type in your password and click OK. If you make a mistake before clicking OK, simply backspace and re-enter the password correctly.

If your password is rejected, an error message is displayed indicating that you have entered the wrong password (see below). Select Check Mail from the File menu to redisplay the password dialog.

 

 Wrong password

 Note: Remember that the Eudora password may be case-sensitive (depending on your POP server), so it must be typed in exactly or it is rejected.

 As long as it is running, Eudora remembers your password. If you don't want it to remember (when, for example, you are away from your PC), select Forget Password from the Special menu. At your next mail check you are prompted for your password again.

Another password-related option is Save password, which is in the Settings dialog (Checking Mail). This option makes Eudora remember your password from one session to the next (you NEVER have to enter your password again, even if you quit and restart Eudora). This option should only be used if your PC is in a secure location.

 Finally, the Change Password... command in the Special menu can be used to change your POP server password if your POP server machine is running a compatible password-change server. You'll be asked to enter your old password once, and your new password twice.

 Note: For information on password-change servers, see Appendix A of this manual. 


Next Section: Checking For and Receiving Mail